Justin's Blog

 Posts Tagged ‘ISP’

What a busy Friday today was, lots of great planning meetings in the office and then an afternoon full of webinars, including these two:

Present and future CCHIT features for Certified Trainers

The Oregon ISP for the Oregon User Group

Thanks to Allison for setting these up and recording them

Enjoy

:: Justin ::

As you hopefully know by now, in our upcoming 2012.0 release we are introducing the concept of Static and Dynamic documents.

It’s a great concept and process, but it can take a bit of getting used to.  Hopefully this diagram helps.

Let us know what you think.

:: Justin ::

One of the things that makes Therap as powerful as it is is the way that we communicate all the latest information to all of your staff at once.

However, sometimes there are times when you want to see a form not in it’s latest version with all the latest updates but as it was at the time that the form was approved.

This is particularly the case with plans and most notably ISP Plans.  Think about all the elements of an ISP Plan that are inherited from other forms (such as the IDF).  What if these change on the IDF, should they change on the ISP Plan?  What if a linked IPOP or ISP Program changes?  Should the ISP Plan link to the old one or the new one?

The answer to these questions (as it is to most things) is “It depends”.  For the answer to the rest of life’s questions either consult Mr. Asquith or go with 42!

What we are doing in our 2012.0 release is pretty close to the perfect solution.

We are introducing the concept of Approved(static) forms and Approved(dynamic form).

In essence it is quite simple…

A static document is the document as is was at the time that it was approved or last updated

(I’ll get into updating a little more later) 

A dynamic document is the last static document where all the embeded and linked data is live based on the source documents.

As you start to look at the documents  and the various versions and links that we give you you may find your self getting a little tied up in knots.  Don’t worry, it happens (and happened to us a bunch of times as we worked all this out).  If you come back to the two bold statements above, it will all make sense.

You still have a lot of flexibility as to how you use this new funtionality and workflow.  One of the major options you have is when and how you use the Update role.  If you prefer to have an original approved document that can never be changed (as some people do) then just don’t give out the update role.  Then whenever a change needs to be made, the existing form can be copied (the copy will always be of the latest dynamic document) and worked on.

If on the other hand you want to retain the ability to fix mistakes and such like, then use the update feature knowing that it will create a new stapshot which will become the standard view for that document.  We will though add another link so that you can always go back to the document as it was originally approved.

Any time you are making significant changes you should be copying the existing one so it can go through the approval process.

Also, see my earlier post on live data in places like Med History and ISP Programs.

If you haven’t checked this out, log into our beta realease at https://beta.TherapServices.net

You can also read much more in the 2012.0 release notes.

:: Justin ::

It’s an age since I last blogged.  I hope you all had a tremendous thanksgiving, I know I did!  Lots of family and lots of good food, doesn’t get much better than that.

This is the start of a two week odysee for me as I visit with folks around the country seeing some of the amazing things that folks are doing with Therap and building tools that will truely change the world for people with developmental disabilities and the folks who support them.

Today I am in Portland, Oregon with Anna for a meeting to discuss bringing the Oregon ISP into Therap.  It’s going to be a great project that I think will benefit Therap users everywhere.

Lots more on this in the coming months.

:: Justin ::

We have had a few discussions recently with users about the appropriate time to update a form and when to discontinue it and copy it to a new form.

Two common examples of this are with ISP Programs and Medication History (especially when using Medication Administration Records).

Each of these offer both the opportunity to update and to D/C and continue (assuming that you have the appropriate permissions).  

Here’s the difference:

If you are fixing a mistake on the form (for example a typo or spelling error) then you should use “Update”.

If what you are doing is changing the form in a way that it will work differently then you should discontinue it and copy to a new form.  

Examples of this would be:

• Changing a task on an ISP Program
• Changing the start date on a medication
• Changing the comments on a medication

The reason for this is to do with the way that Therap archives data.  ISP Data and ISP Reports are based on a specific ISP Program and will always relate back to them.  If you change the ISP Program, there will be data out there that won’t make sense with the way the program is written after changes.  However if you are just fixing a mistake, then this will apply to all the correct data.  To help with reporting, Therap links ISP Programs that have been generated using the D/C and Copy feature.

It’s similar for meds.  The MAR is based on a specific Medication History form, so if you change data that is reflected on the MAR, it will be kept syncronized in both places.  If you want to change the Med History form but keep the MAR the way it is then you should D/C and copy.  This is very similar to what you would do on paper when you get a new prescription.  Basically, if it is a new prescription then it should be a new Med History form too.

If you have any questions about this then please get in touch with us.

:: Justin ::

If you are using our new New York ISP, Hab Plan and MSC section that we introduced in Therap 9.0, you may have noticed that some special characters are showing as question marks when you print.

We have identified the issue and will be releasing an update tomorrow to fix it.

Thanks to everyone who pointed this out to us.

:: Justin ::

Stephen just uploaded a great training on all things ISP.

Enjoy!

:: Justin ::

I was working with Mary-Beth and the fine folks at Oak Hill on getting their ISP Data Reports just the way they want them.

They have standard prompt levels which are scored 1 through 5.  At the end of the month they like to have an average score for each task and overall.

By putting the full name of the prompt level in the Caption and the number in the acromym/label for the scoring method I was able to do the following thanks to a couple of simple tricks in Excel.

I was also able to use GoToMeeting to very easily record the process for them and help them out with their training.

Do you have examples of how you get data out of Therap just the way you want it?

:: Justin ::

This weekend we released Therap 8.12.  It has a few cool things (we’ll talk about follow up appointments in particular another day), but the big thing it includes is Billing/ISP linking and validation.  This has been introduced for New York, but all of you will be able to see how incredibly powerful this is.  I’d love to know how you think it could work in your state.

Firstly, I want to thank everyone who attended today’s New York MSC User Group, it was a great call with very interesting information shared.  I certainly learned a lot and I am looking forward to seeing what Sazzad comes up with as a result!

As requested, I have set up the next meeting for Tuesday, December 15th at 2pm.  To sign up, please follow this link.

:: Justin ::