Web-Based Developmental Disabilities Services Documentation Applications
For providing services to individuals with developmental disabilities, The Land Of Enchantment, can be called the Land of Enhancement as providers in New Mexico use a HIPAA compliant, web-based Electronic Comprehensive Health Assessment Tool (eCHAT).
In addition to the health assessment capability, users in New Mexico use the Individual Data Forms, General Event Report, Secure Communications, Medication Administration Record, and Health Tracking Modules. This makes New Mexico a national leader in tracking individual health records in Therap.
Guidelines for Sharing Information within Therap
Individuals served on the Developmental Disabilities Waiver (DD Waiver) often have multiple agencies providing services. Similarly, individuals change agencies for all or some of their services. The following document has guidelines on how to share information between two organizations. Please download and read this document carefully.
Register your agency with Therap Services
This is the first step you will need to take. To register with Therap, all agencies are required to complete a Provider Self Provisioning or PSP, which will require entering some basic agency information like address and phone numbers, and identifying who will be your agency’s Provider Administrators (PA). The total process of PSP is explained in a document available here.
New Mexico Specific Training Materials
(Entering assessments, setting up notifications, summary reports, and more)
(DDSD Aspiration Risk Screening Tool, Medication Administration Assessment Tool and more)
Self enrollment Quick Guide
Create your own user account…
With the Self Enroll login, you can login to Therap and create an account for yourself. The Provider Administrator can then login to their account and activate your account. Click here to view the Quick Guide for creating an account using the Self Enroll login. This Quick Guide is specifically for Program Managers or those directed by the Developmental Disabilities Program, to set up a user account in their system.
Please contact the Provider Administrator of the specific agency you wish to have access to.
Admin Password Reset Request
If you are the Provider Admin./Super Admin. at your agency, please speak to another Provider Admin. who can reset your password for you. If other Provider Admins. are unavailable at the time, if you are the only one, then please send us a signed request on company letterhead via fax to 203-721-6102. This request should include a direct call back number so that we may give you your login information securely. If your agency has been left with no Provider Admins then the Executive Director of your agency would need to send the signed request as mentioned above.
Oversight Agencies & Information Sharing
An Oversight Agency is an organization which oversees other agencies providing services to Individuals. The agencies and the Oversight Agency can share information about the individuals and the services. For example, State DDSD office is an Oversight Agency. State DDSD office oversees providers providing services to Individuals within the state.
The Health Tracking module in Therap allows users to efficiently track different categories of health data and create detailed or monthly reports. It gives a flexible way to record and follow up on medical issues such as Vital Signs, Blood Glucose, and Medication History among others.
Medication Administration Records (MAR)
With the new Medical Administration Records (MAR) module, users are able to track when a medication has been administered to an individual along with any comments. On the MAR, all current medications for the individual appear on a monthly grid. Users can specify each medication’s scheduled times. Medications can then be administered as per schedule and recorded during each shift. Monthly MAR reports can be generated and exported to PDF and Excel formats. This includes information such as Medication Name, Serving Time, Administered By, and Comments among others. Users can also print a blank copy of the monthly MAR grid or a filled-in grid as needed.