Customer Support Blog

 Posts Tagged ‘New York’

The following updates have taken place in Therap’s OPWDD IRMA features in the last release -

• If an already existing committee information is uploaded again from the IRMA preference section in the system then the existing information is now replaced with the new one.
• Committee information without members and their states are accepted now in CSV files when they are uploaded in our system under the IRMA preference section.
• Committee Name and Minutes Date fields are no longer required for ‘Open’ status in IRMA Form.

Therap’s regional conference in Elmira, New York will be taking place from May 15-16, this year. This will be an excellent place for existing and potential Therap users in New York to meet with the Therap experts and learn about Therap’s electronic documentation and record management system for the New York developmental disability community.

The training intensive event will include beginner, intermediate, and advanced level training sessions conducted by Therap experts on various Therap modules. There will also be interactive discussions and idea sharing on various industry related topics, such as Quality assurance, audit management, IRMA, 1115 Waiver and CHOICES.

Conference highlights will include sessions on:

• Therap’s New York specific forms and features
  (e.g. OPWDD 147 and 148, ISP and Habilitation Plans and MSC Notes)
• Therap’s health tracking modules for appointments, seizures, lab tests, vital signs, and medication histories
• Therap Medication Administration Records (MAR)
• Quality Assurance and Management Reports
• Therap electronic billing, service authorizations and claim tracking
• User Discussions on IRMA, CHOICES, 1115 Waiver, Hab. Plans., and Form 149.

For event details please visit our conference page.

Developmental disabilities software provider develops electronic interface for OPWDD IRMA

WATERBURY, Conn., Dec. 22, 2011 /PRNewswire/ — For developmental disabilities support providers in New York, Therap has developed an electronic system to interface with the OPWDD IRMA (Incident Reporting and Management Application).

OPWDD requires developmental disabilities support providers in New York to submit all reportable incidents, seriously reportable incidents and allegations of abuse (defined in the 14 NY CRR Part 624 Handbook) to Developmental Disabilities Services Offices (DDSO) through the OPWDD Incident Report and Management Application (IRMA).

“Therap has been working with New York OPWDD to develop an electronic IRMA interface for Therap’s web-based incident report management system,” said Kevin Lightle, Therap’s Regional Director of Training and Support. “The goal is to take away the need to complete duplicate documentation.” The electronic interface will allow users to complete Therap incident reports (including OPWDD 147 forms), and then export them in a special XML format, built to OPWDD IRMA field specifications. The XML can then be uploaded into IRMA.

Therap offers the full range of documentation software services for the New York developmental disabilities community. The web-based application suite is continuously upgraded to comply with OPWDD, DDSO, OMIG, and CMS standards. Therap incident reports support the OPWDD 147 form and comply with Jonathan’s Law. In addition to its generic suite of web-based applications (e.g., electronic health records, progress notes, individual and emergency data forms and behavior tracking), Therap offers New York specific Individual Service Plans (ISP), habilitation plans, Individual Plan of Protective Oversight and Safeguards (IPOP), and Medicaid Service Coordination (MSC) notes. Therap also provides an Electronic Billing system for residential habilitation, day habilitation and other ICF/DD service providers in New York.

With Therap Electronic Billing system, OPWDD institutional claims can be directly sent to the eMedNY – Electronic Medicaid system of the New York State Department of Health (NYSDOH). The software has been approved by the Computer Sciences Corporation (CSC) – MMIS Vendor for eMedNy and NYSDOH for HIPAA v5010 electronic claim production in New York.

Therap is buzzing at the moment with excitement and action as we prepare for the coming year and the release of Therap version 2012.0.

Resources

To learn more of what to expect this January, here are a few resources, including a Beta Testing site, where you can try out the modules and features, and send us feedback:

• Release Notes
• User Guides (In progress)
• Try out the Beta

Webinars

Justin had held two webinars where he went through the upcoming features. You could view a recorded webinar from the 15th if you’ve missed them:

(View on YouTube)

As the number of agencies using Therap expand, we are learning more and more about developmental disabilities services industry and improving our system in order to provide an efficient documentation solution, that complies with industry standards such as CCHIT and HIPAA. We hope you find the upgrades helpful and look forward to your feedback.

Therap’s Electronic Billing software is now HIPAA 5010 ready for developmental disabilities support providers in New York.

As of November 16, 2011, The Computer Sciences Corporation (CSC), eMedNY and Trading Partner Service provider in New York, has approved Therap’s ASC X12 version 5010 electronic transactions for submitting institutional claims to New York State Department of Health (NYDOSH).

With Therap Electronic Billing, institutional claims can be directly sent to the eMedNY (Electronic Medicaid of New York) system.

In addition to producing claims, users are able to track claim status and view remittance reports.

ASC X12 version 5010 is the latest HIPAA transaction standard. All developmental disabilities support providers  and other covered entities will have to transition to 5010 by January 1, 2012.

KMAP’s (Kansas Medical Assistance Program) EDI team has approved Therap’s ASC X12 version 5010 compliant software for claim production as of November 7, 2011. In addition to producing claims, users are able to track claim status and view remittance reports.

Therap’s comprehensive electronic billing solution handles the entire billing process for providers, covering service authorizations, billing/attendance records management, claim submission and status tracking. The electronic billing system supports the Kansas Day Habilitation per diem unit calculation and the unique Targeted Case Management unit calculation methods utilized by KMAP.

Therap’s ASC X12 version 5010 electronic billing has also been approved by EDS, MMIS vendor in Florida and Computer Sciences Corporation (CSC) – Trading Partner services provider in New York.

With Florida APD moving into quarterly service authorizations with the iBudget system, Therap’s electronic billing will be helpful for HCBS/DD waiver service providers in the state to maximize utilization.

In New York, the 5010 compliant billing system will be useful for Day Hab, Res Hab, IRA, Pre Vocational and other ID/DD service settings by allowing them to submit and track Medicaid claims. Therap also supports the Hab Checklist for users in New York.

In the coming weeks, Therap’s 5010 electronic billing system will be ready for the States of Colorado, Wyoming, Delaware and Alaska.

Its time for another release, which will take us to version 9.2 of Therap Applications. In this release there will be usability enhancements as well as new features like the support for Pre-Vocational Services in Habilitation Checklists for users from New York and support for the new HIPAA standard 5010 that will affect how agencies do billing. To learn more about the new standard, you can refer to this blog post on ASC X12 version 5010 compliance.

Please read through the Release Notes to learn more about all the updates.

Conferences:
Our conferences are great opportunities to learn about the newer features and the updates first-hand. We are holding two in the coming month of December, one at Florida (Dec 6-7) and California (Dec 7-8).

The big one, is also near, the National Conference for Provider Administrators between Febraury 7-9, 2012. This is a chance to meet the majority of the Therap team, including all the support staff and a few of the chief developers, as well as other folks from the ID/DD industry. Apart from training sessions, there will be lots of discussions, feedback sessions, brainstorming and presentations from users. Learn more about the sessions, the schedule, and register online from this page.

We’ve also added an extra day for Government Administrators, which is February 6, where we’ll describe and discuss the part of the System for State and County officials in charge of administering and supervising ID/DD services in their regions.

In Therap, Medicaid Service Coordinators (MSCs) are assigned to individuals using the IDF Extension module. Assigned MSCs are able to create monthly MSC Notes for Individuals and add their signatures to Individual Service Plans (ISP). Users need to complete IDF Extension forms for Individuals in order to be able to create Billing Checklist Reports for the Individuals. IDF Extension form for an Individual needs to be submitted only once.

Users are also able to record LCED Date and attach LCED documents. They can choose if the LCED type is Initial or Renewal. Option to attach MSC Agreement and record MSC Review Date has also been included in this module.

I had the opportunity to meet with some really fun professionals and join my colleague Kevin Lightle (also a lot of fun!) at our User Group Meeting yesterday, hosted by The Arc of Schuyler in Watkins Glen, New York.   If you haven’t attended one of our user groups before, you’re missing out on a great afternoon! Don’t let the name fool you, while these are very informative sessions that are chock full of module demonstrations and as many answers (and more likely more questions) that we at Therap can provide, you won’t spend the day discussing a billion and one uses for t-logs… Attendees from The Arc of Schuyler and Ontario ARC joined in to share their experiences as they took the leap to using Therap.   It was a great opportunity to hear what others were doing to meet regulations, adapt new policies, and there isn’t any better motivator to make the transition than to hear from another agency that you’re not the only one doing it!

Much thanks to Jason Santobianco at The Arc of Schuyler for hosting and putting together such a productive afternoon. The not-so-secret fact of the matter is that these sessions are as vital for us to hear from agencies and your experiences and suggestions as it is for you to hear about the newest and latest at Therap.  So if you’re interested in attending an upcoming user group meeting, check out the following links to attend in New York, or to join in on informative phone-hosted groups in New Mexico and Missouri:

Click here for a schedule of NY User Group meetings in 2011
Click here for a phone-hosted meeting for agencies in Missouri
Click here for an upcoming phone-hosted user group Q&A discussion concerning the new Therap requirements for New Mexico

And if you ever get the chance to take a day trip, Watkins Glen is a really pretty village to get in a few snapshots and enjoy some of the local vineyards.   Now if I can just break in my blogging shoes and figure out how to upload photos…

We are having a fabulous conference. The new Individual Home module is a big hit. Everyone loves it! It seems to be the way to the future. We are getting loads of new ideas every day. Today was the 2nd day at the conference.

Last night we had an excellent Hibachi dinner. This is the first Japanese food I could eat. Got a Maki roll too, not too bad.

To make the conference even more exciting, our fate decided that there would be a fire alarm and everyone was evacuated out, to the below freezing weather! I had my lunch plate on my hands! Turned out it was a false alarm, due to some water pipe breaking somewhere in the hotel.