Does electronic documentation have to be the same as paper documentation.

Video on Introducing Voice Actions for Android

This video shows a whole bunch of really cool things I can now do with my phone.

Take something like picking up my phone and saying to it “Call Therap Services”.  Done

Now, if Google we really trying to recreate the manual phone experience, I would have to say ” Pick up receiver, press 1, press 2, press 0, press 3, press 5, press 9, press 6, press 7, press 5, press 5, press 3″

I wonder which is better?

Sometimes it is the same in our documentation.  We have to bend our system so much to meet regulations that are based purely on bits of paper.

Would it not make sense to adapt the regulations to meet the […]

By |2010-08-15T13:41:51-05:00August 15th, 2010|Categories: Android, Electronic Signatures|Tags: , |0 Comments

Therap 8.9.3 :: New Policy Acknowledgement Feature for Electronic Signatures

With the release of Therap 8.9.3 today we have added more functionality to help agencies work with their regulators and achieve compliance with electronic signature rules around the county.  This is another example of functionality developed in conjunction with our users at the Provider Administration Conference.

As many of you know, this is a slightly moving target and one we continue to monitor and work with.

Therap’s latest feature allows you to mandate that staff acknowledge a policy or statement before logging into the system (see below for instructions).  One suggestion is that you have your staff acknowledge that by entering data in Therap they understand that they are electronically signing those documents.  You can choose if […]

More on Electronic Signatures in New York

Following up on yesterday’s post, I thought it would be worth giving you the full text of the policy statement on electronic signatures.  (The hyperlinks are added by me).

TO: Executive Directors of Voluntary Provider Agencies
DDSO Directors
Provider Association Directors
DDSO QM Liaisons

FROM: Sheila McBain
Deputy Commissioner, Division of Quality Management

SUBJECT: OMRDD Policy Statement on Electronic Signatures and Records

DATE: December 21, 2009

Suggested Distribution:

All Executive Directors/DDSO Directors and Senior Staff
All Quality Management staff
All Program Directors
All Voluntary Agency Medicaid and Corporate Compliance Officers and Staff

OMRDD Policy Statement on Electronic Records

The Office of Mental Retardation and Developmental Disabilities (OMRDD) accepts the use of electronic signatures and electronic records for all OMRDD documents except where a written signature or document is expressly required by law and in a manner fully […]

By |2009-12-23T17:32:12-05:00December 23rd, 2009|Categories: new york|Tags: , , , , |3 Comments

Electronic Signatures in New York

Yesterday, New York’s OMRDD issues a policy statement on Electronic Signatures and Records.  You can read it here.  The statement references an older document from OMIG which you can read here.

Both of these documents are available in our expanding New York Reference Documents section.

These documents confirm our position that electronic signatures are valid except where otherwise indicated in regulation.

Also, the statement says:

The electronic medical record must have a control feature which date stamps each entry into the record that cannot be turned off or over-written.

By |2009-12-23T01:14:59-05:00December 23rd, 2009|Categories: new york|Tags: , , , , |0 Comments

Electronic Documentation in New York (and beyond)

One of the most common questions I am asked is, “Will my state accept Therap documentation in an audit or survey?”.

The answer to this has never been desperately clear, but thankfully now is becoming more and more so around the country.  This is obviously assisted by the fact that we are the official system in states such as Delaware, Montana, and North Dakota.  However there is more and more coming out that proves the value of our model and your choice to use Therap.

As I blogged a while back, CMS issues guidelines to Medicaid Surveyors saying:

The Department of Health and Human Services (HHS) and the Centers for
Medicare & Medicaid Services (CMS) are committed […]

By |2009-10-16T09:46:08-05:00October 16th, 2009|Categories: new york|Tags: , , , |0 Comments
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