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User Group Meeting for Users in Alabama

Join our upcoming User Group Meeting for Users in Alabama. The User Group Meeting will be held on May 7, 2019, at 10 AM (CDT).  You will get a chance to directly communicate with providers/agencies using Therap. Moreover, you will be able to discuss and solve any problem or issue that you have regarding the Therap system. Maureen, Ishya, Devin, and Katy will walk you through the meeting.

Know the hosts:

Maureen “Mo” O’Connell is a Southeast Business Development Consultant at Therap. She has experience in working in the field related to Developmental Disabilities since 2006. She had been a Therap user at her previous workplace. Prior to joining Therap, Maureen had also worked as a Marketing Director which included event planning, fundraising and partnering with the Development Director.

Ishya “Shae” Dotson is a State Implementation Specialist at Therap. She has been supporting adults with Intellectual and Developmental Disabilities since 2000. Other than that, Shae is a certified Person-Centered Thinking Skills Trainer. She has also been a Staff Training Coordinator for a provider agency for around 9 years as well as a trainer of Behavioral Health and Developmental Disabilities.

Devin Hardy is a Training & Implementation Specialist at Therap. He has 7 years of experience in working in the Developmental Disabilities industry. Devin has used and helped in implementing Therap system at his previous workplace. He has worked in many capacities such as a QDDP Assistant, and a Provider Administrator.  

Katy Head is a Training Specialist at Therap. Katy has over 5 years of experience in the Intellectual and Developmental Disability (I/DD) field. She has been a Direct Support Professional supporting people with physical, developmental, and intellectual disabilities in a Day Program setting. Later, she was promoted to Administrative Support where she was part of the Therap Implementation Team for the organization.

Click here to register.

By |2019-05-02T03:41:42+00:00April 20th, 2019|Categories: User Group Meeting|Tags: , , , , , , , |Comments Off on User Group Meeting for Users in Alabama

Only a few Weeks Remaining for the State Conference in Columbia, South Carolina

Only a few weeks remaining for the state conference in Columbia, South Carolina. This is a three days conference. The conference is scheduled from May 30th to April 2nd and will be held at DoubleTree by Hilton Hotel Columbia.

April 30th will be a 1 day Case Management and Early Intervention session. Over the course of the whole day, sessions will provide opportunities for new and experienced Case Managers to learn about required and optional Case Management support documentation and reporting, and learn how to get the most out of your use of Therap.

Click here to register for the conference on day 1.

May 1st and 2nd are 2-day session designed for Day, Residential, Employment, and Community Support Providers. These 2-day sessions are for experienced and new Service Providers to learn about required and optional modules, new modules, enhancements and how to utilize and benefit more from individual support documentation and reporting, electronic health records (EHR) and training management.

Click here to register for the conference on day 2 & 3.

Conference highlights will include:

  • Case Management and Early Intervention Providers only on Day 1
  • Residential, Day and Community Support Providers on Day 2 and Day 3
  • Opening remarks by Therap and DDSN Implementation Team Members
  • Experienced User Presentations and Panel Discussions
  • A combination of Tutorial, Discussion-Based and Workshop Learning Opportunities
  • Time for one-on-one training and discussion with Therap staff

Come, join this 3 days conference to learn and network with the Therap experts and brainstorm about the future needs of the ID/DD services industry. Jeff Covington, Leah Sewell, and Barry Pollack will walk you through the conference.

Click here to join the conference on day 1 and click here to join the conference on day 2.

By |2019-04-09T09:48:13+00:00April 9th, 2019|Categories: Conferences|Tags: , , , , , , |Comments Off on Only a few Weeks Remaining for the State Conference in Columbia, South Carolina

Therap National Conference 2019 – Charlotte, North Carolina

We are almost at the very end, and this is that time of the year! Therap’s National conference in Charlotte, North Carolina, is scheduled to take place from January 29-31, 2019. The conference will be held at the Hilton Charlotte University Place.

This conference will be a great opportunity to learn about new Therap modules for those you may not be using and to network with other Therap users. Sessions covered in the conference ranges from walkthroughs of most modules, billing, and service utilization set-up, to user-driven discussions on how to meet licensing audits and the latest needs for state compliance.

Our plenary keynote speakers:

Cathy Ficker Terrill

Cathy, who is Chair of Human Services Research Institute, was a president and CEO of The Institute on Public Policy for People with Disabilities, an Illinois-based organization dedicated to providing leadership and technical assistance to drive public policy and promote best practices for individuals with disabilities.

Michelle C. Reynolds

Michelle is the Director of Individual Advocacy and Family Support of UMKC-Institute for Human Development (UCEDD), where she has worked for over 17 years.  In this role, she is responsible for projects that directly impact the lives of persons with disabilities and their families.

There will be 200+ Sessions which will be available soon on our Whova App!

Register today!

For more conference information, visit our conference page.

We look forward to seeing you at the conference!

Florida User Group Meeting on October 16, 2018

Florida users are welcome to a User Group Meeting being held at 1890 West State Road 436, Suite 295, Winter Park, FL 04210 on October 16, 2018. This is an opportunity for users in the state of Florida to meet and troubleshoot, network, discuss state and regional issues, clarify and learn about the latest Therap releases. We welcome you to join our user group meeting to discuss how Therap will work for individuals receiving services through the Florida Agency for Persons with Disabilities (APD), Agency for Healthcare Administration (AHCA), Florida Developmental Disabilities Council, to name a few. Learn how Florida Intellectual and developmental disabilities providers are using Therap to generate professional claims for Florida Medicaid while complying with Florida’s ADT Billing rules. Therap team members Maureen O’Connell and Tricia Woods will be at hand to answer technical questions and transmit the group’s consensus state needs and requirements to the Therap development team for review. Lunch will be provided for our registered attendees. We look forward to seeing you there!

Click here to register for the meeting!

DOL Homecare Rule Webinar

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WEBINAR INFORMATION:

The Department of Labor (DOL) published a Final Rule on October 1, 2013 extending minimum wage and overtime pay protections under the Fair Labor Standards Act (FLSA) to most home care workers (who may have job titles such as home health aide or personal care assistant) who provide essential assistance to people with disabilities and older adults.  On August 21, 2015, the U.S. Court of Appeals for the D.C. Circuit issued a decision upholding the Final Rule.  On Friday, September 18th from 2:00-3:00pm Eastern Time, senior leadership from the U.S. Department of Labor’s Wage and Hour Division and Office of the Solicitor will hold a webinar to discuss the Home Care Final Rule.  Presenters will provide an overview of the Final Rule as well as the Department’s guidance regarding joint employment in domestic service employment under the FLSA and the application of the FLSA to shared living programs.  Our comments will address questions we have received from states, including about the home care litigation.

TO REGISTER FOR THE WEBINAR:

Please click https://www.eventbrite.com/e/home-care-final-rule-implementation-webinar-for-states-registration-18538483102  to register for the webinar.

Once you register, you will receive an email with the information you need to access the webinar.

QUESTIONS:

There will be a question and answer period after DOL’s presentation.  If you would like to submit a question(s) in advance, please email it totatum.laura@dol.gov at your earliest convenience.  During the webinar, we will respond to as many questions as possible.

FOR MORE INFORMATION:

Information about the Home Care Final Rule is available athttp://www.dol.gov/whd/homecare/.

Information about the litigation related to the Home Care Final Rule is available at http://www.dol.gov/whd/homecare/litigation.htm.

CMS Releases Heightened Scrutiny Guidance for Home and Community Based Services (HCBS) Rules

Washington, DC (June 26, 2015)

The Centers for Medicaid and Medicare Services (CMS) issued guidance on how they intend to address “heightened scrutiny” for settings that are subject to the home and community based services (HCBS) rule that went into effect on March 17, 2014.  The guidance restates the standard for settings that are presumed institutional (located in a building that is also a publicly or privately operated facility that provides inpatient institutional treatment, or in a building located on the grounds of, or immediately adjacent to, a public institution).  Additionally, any setting which has the effect of isolating individuals will be presumed to be institutional.  For any of these instances, a state may submit evidence to overcome the presumption and demonstrate how the setting does meet the HCBS standards set forth.  The new rules also offer states the option to develop “tiered standards for residential settings” which will allow states to “close the front door” to some providers while allowing existing providers of the same services to continue.  This means that a state could set one compliant standard for existing providers and set a different, higher standard for new providers.

Florida Medicaid Fee-for-Service Monitoring

AHCA Logo

 

Better Health Care for All Floridians
FLORIDA MEDICAID
A Division of the Agency for Health Care Administration
Florida Medicaid Health Care Alert
February 2015

Provider Type(s): 08, 23, 81, and 67

Medicaid Fee-for-Service Monitoring

Monitoring is being conducted to provide feedback to providers regarding their adherence to Medicaid requirements for recipients who are not enrolled in a Medicaid managed care plan.

The Medicaid Fee-for-Service Monitoring Unit has begun conducting monitoring reviews of service providers for the following programs:

  • Adult Cystic Fibrosis (ACF) Waiver
  • Model Waiver
  • Project AIDS Care (PAC) Waiver
  • Traumatic Brain Injury and Spinal Cord Injury (TBI/SCI) Waiver
  • Early Intervention Services (EIS)
  • Certified School Based Services Match
  • Medical Foster Care (MFC)

Providers will be contacted by telephone or e-mail for notification of the date of review and will receive a letter detailing the documentation the Monitoring Unit will review. A copy of the monitoring tool, based on state and federal Medicaid policy, for the specific service will accompany the letter.  After the review, a monitoring report/summary will be sent to the provider.

Medicaid Provider Agreement (5)(e) and section 409.907(3)(e), Florida Statutes, requires Medicaid providers to send, at the provider’s expense, all Medicaid-related information, which may be in the form of records, logs, documents, or computer files, and other information pertaining to services or goods billed to the Medicaid program, including access to all patient records to the Agency for Health Care Administration, Attorney General, or Federal Government entity.

LINKS

Florida Medicaid Web Portal | Florida Medicaid Health Information Network | Florida Medicaid HIPAA Information | HIPAA Transactions & Code Sets Standard | National Provider Identifier Standard (NPI) | Florida Medicaid EHR Incentive Program | FloridaHealthFinder.gov

QUESTIONS ABOUT FLORIDA MEDICAID?

Please direct questions about Medicaid policies to your local Medicaid field office. The Medicaid field offices’ addresses and phone numbers are available on the Field Offices Web page.

ALERTS INFORMATION

The Florida Medicaid program has created an e-mail alert system to supplement the present method of receiving Provider Alerts information and to alert registered subscribers of “late-breaking” health care information. An e-mail will be delivered to your mailbox when Medicaid policy clarifications or other health care information is available that is appropriate for your selected area and provider type.

Visit the Florida Medicaid’s Health Care Alerts page to subscribe now. You may unsubscribe or update your subscription at any time by clicking on the “Manage your subscription” icon in the footer of each e-mail. Other questions regarding the e-mail alert system can be sent to the Florida Medicaid Alerts Administrator.

© 2015 Agency for Health Care Administration

 

Court Ruling Related to the DOL Companion – Home Care Rule

This is a follow up to the DOL emails we sent earlier today.  After consideration of the parties’ pleadings, the arguments of counsel and relevant law, and the entire record in this case, plaintiffs’ motion for a partial summary judgment is GRANTED, defendants motion is DENIED, and the Department of Labor’s Third Party Employer regulation scheduled to go into effect on Jan 1, is VACATED.  See below for a summary on the decision.

The United States District Court for the District of Columbia has today issued a partial summary judgment on two pieces of a lawsuit filed by the Home Care Association of America and other plaintiffs related to the Department of Labor’s Home Care Rule. Please note that this information is not legal advice, and is shared after a swift and preliminary review of the decision.

The decision notes that after consideration of the parties’ pleadings, the arguments of counsel and relevant law, and the entire record in this case, plaintiffs’ motion for a partial summary judgment is GRANTED, defendants motion is DENIED and the Departments Third Party Employer regulation scheduled to go into effect on Jan 1, is VACATED.

The largest area implicated by this decision is the third party employer regulation, which withdrew the availability of the companionship and live-in caregiver exemptions from third parties.

Companionship Exemption

As you know, the companionship exemption was impacted in two important ways by the Home Care rule. First, the rule established that the companionship services exemption is not applicable when the employee spends more than 20 percent of his or her workweek performing care services. This portion of the regulation is NOT impacted by this decision, so the companionship exemption is available only when this percentage test is met.

Second, the rule set forth that the companionship exemption is not available to third party employers. This portion of the rule, called the Third Party Employer regulation, is impacted by this court decision by allowing third party employers to avail themselves of the exemption. This means that, for situations meeting the definition of and test for companionship, workers can receive straight pay, not overtime for work over 40 hours/week even when there is a third party employer.

Live in Exemption

Like the Companionship exemption, the DOL rule removed the availability of the live-in caregiver exemption from third party employers. This ruling allows third parties to utilize the exemption, enabling straight pay for live-in caregivers, including for those hours worked over 40.  For details on what constitutes a “live-in” domestic service worker and other conditions of the exemption, see Fact Sheet #79B: Live-In Domestic Service Workers Under the FLSA. http://www.dol.gov/whd/regs/compliance/whdfs79b.htm

While this is decision is important, this case has not been fully decided (there are other counts to be considered by the court) and there will likely be appeals filed, even on this limited judgment.  As a result, states should remain vigilant in their planning and budgeting in the event that, at the conclusion of these legal proceedings, the original rule will be in full force and effect.

NASDDDS will continue to closely monitor developments and keep you apprised.

To read the court’s decision, visit:

https://ecf.dcd.uscourts.gov/cgi-bin/show_public_doc?2014cv0967-21

 

Florida APD Reposted Requests for Information (RFI)

The Agency for Persons with Disabilities has reposted Requests for Information (RFI) to seek input on models the State of Florida may want to consider as it addresses.  The first announcement included wrong links.  Sorry for any inconvenience.  The four RFIs are available at:

 

 

 

 

 

Details of each RFI are posted to the State of Florida Vendor Bid System –http://www.myflorida.com/apps/vbs/vbs_www.main_menu .

 

 

Agency for Persons with Disabilities

4030 Esplanade Way

Tallahassee, FL 32399

www.APDCares.org

South Carolina Department of Disabilities and Special Needs Selects Therap Services as the Statewide Reporting System

DDSN Logo

From: http://www.prnewswire.com/news-releases/282434301.html

WATERBURY, Conn., Nov. 12, 2014 /PRNewswire/ — Therap Services, leader in electronic documentation software for Intellectual Disability and Developmental Disability Service Providers, announces it has been selected as the statewide Software as a System (SaaS) Reporting System for South Carolina Department of Disabilities and Special Needs (SCDDSN).

“Therap Services is excited to work with the state of South Carolina as the electronic documentation and communication solution for the Department of Disabilities and Special Needs.” Stated Justin Brockie, Therap Services COO. “We are honored to have the opportunity to bring Therap’s secure transparency to South Carolina’s state teams, DSN Boards, providers, and citizens.”

“The new partnership between SCDDSN and Therap is an exciting and vital step in improving the quality of care and services for thousands of individuals with disabilities in South Carolina. The benefits are multifold from both the individual perspective and the statewide level,” commented Dr. Beverly Buscemi, SCDDSN’s State Director. “Therap offers us a comprehensive system to facilitate communication between caregivers, support professionals, specialists and families to better meet the needs of an individual while simultaneously enhancing our ability as the state’s system to collect, track and report sensitive information to meet state and federal requirements. This new venture will move us forward in providing quality services.”

Barry Pollack, Southeast Regional Director for Therap Services, states “The partnership between Therap Services and South Carolina Department of Disabilities and Special Needs is a remarkable stride in its provision of the highest quality care to individuals. In its commitment to increase communication and maintain stellar documentation through use of Therap Services, SCDDSN remains on target with their mission to assist people with disabilities and their families in meeting needs, pursuing possibilities and achieving life goals.”

Therap Services applications and certified Electronic Health Record (EHR) provide the documentation components needed by Intellectual Disability and Developmental Disability Service Agencies to maintain their focus while adapting to a changing environment within the Human Services industry. State and federal agencies and standards, including CMS and HIPAA, mandate strict requirements on accurately tracking incidents, including those reports of abuse and neglect and prevention of Medicaid fraud. Therap’s customers can complete and monitor documentation efficiently across secure domains, enabling them to focus on providing higher quality services to individuals with intellectual and developmental disabilities.

Therap is used across disciplines in the I/DD field per the CMS home and community-based services (HCBS) requirements. Therap applications include over 70 modules ranging from documentation of service provision through a daily note, to person centered planning tools, incident report management, health assessments and individual care plans, an electronic MAR integrated with an industry-standard drug database, an individual referral process for state and multi-provider systems, a comprehensive report library for internal and external audits, to electronic billing direct to Medicaid through a secure, HIPAA 5010-compliant method.

About Therap Services, LLC

Therap Services provides secure, web-based documentation, communication and electronic billing services to over 1400 intellectual disability providers across the United States as well as for twelve state government ID systems of care.

This includes a certified EHR, HIPAA compliant Medicaid and private billing, service documentation and secure communication and data sharing between all stakeholders including families and self advocates.

Therap’s software-as-a-service solution is used in HCBS Waiver, ICF/IID and other services to document residential and community based supports, employment supports, case management, incident reporting, management of staff training records and for electronic billing claim submissions directly to Medicaid.

Learn more at www.TherapServices.net.

By |2016-11-03T10:01:45+00:00December 11th, 2014|Categories: General|Tags: , , , , , , , , , , , , , , , , , |Comments Off on South Carolina Department of Disabilities and Special Needs Selects Therap Services as the Statewide Reporting System