Florida AHCA Alert: ADT Daily Billing


Better Health Care for All Floridians

A Division of the Agency for Health Care Administration

Florida Medicaid Health Care Alert
   September 2013

Provider Type(s): 67,  096,  098

Update to Billing Instruction Reminder

Developmental Disabilities iBudget Providers should bill according to the Individual Budgeting Waivers Provider Rate Tables.  For example, providers billing for services under procedure codes T2021UC or S5102UC must use hourly units of services, up to a maximum of 8 units per day.

Please disregard recent instructions regarding situations when the same number of units of service is provided daily on consecutive days, and completion of the date span using the “From—To Dates” dates of service.

A new claim line must be used for each day.

Please contact your local Medicaid Area Office for assistance with billing issues. Contact information for your local Medicaid Area Office may be found at http://mymedicaid-florida.com.

DSP Recognition in Florida: MCPRS

Therap’s first customer in Florida MCPRS: Miami Cerebral Palsy Residential Services is nationally recognized for how they support their direct support professionals!  We are proud to be affiliated with MCPRS!

Florida ARF & FADSP Celebrate Direct Support Professionals (DSP) Recognition Week

DSP’s Making a Difference: Leylany Hernandez

FADSP LogoAs part of DSP Recognition Week, FADSP is pleased to recognize Direct Support Professionals (DSPs) who are making a meaningful difference in the lives of the people they serve.  Leylany Hernandez is one of those DSPs.

Image of leylanyhernandezLeylany Hernandez has been a Miami Cerebral Palsy Residential Services, Inc. (MCP) employee for 7 years and currently serves as a Direct Support Professional.  Leylany is not only considered a DSP employed at the Life Long Learning Program (LLLP) of MCP but also a member of the “MSE Team.”  The Multi-Sensory Environment (MSE) under the supervision of the Occupational Therapist is a program that offers a variety of sensory experiences that bridges the gap between the individual and deficits in modulating sensory input there by allowing participants with physical, cognitive, behavioral, and developmental disabilities the opportunity to explore their immediate environment via sensory integrated interventions.  At a glance, the MSE comprises of one on one session(s) offering opportunities for the individual to engage in a variety of therapeutic interventions that elicit a desired response based on the attendee(s) sensory deficits.  With this being said, none of this is possible without the support of Leylany and her dedication in addressing the needs of the individual(s) she serves.  While under the supervision of the occupational therapist, Leylany is trained yearly on updates and innovative techniques and approaches to ensure that her skills are current and effective.  She shows excellent integrity and responsibility by taking it a step further by asking questions, offering suggestions, and providing accurate feedback regarding activities and treatment provided to each client.

The dedication and passion provided by Leylany is extraordinary.  With Leylany, the MSE has broadened its mission of providing a relaxed and enjoyable environment that addresses the sensory integrative limitation of its participants to well beyond its initial purpose.  Leylany has stepped up to the challenge of integrating skills obtained during treatment sessions to include providing the skills needed to increase the individuals participation in the classroom, the community, and in their activities of daily living.  Leylany has collectively combined her personal experiences with the clients and her sensory integrative training to ensure that each and every individual receives personalized treatment that is multifaceted, dynamic, and most importantly, client centered.  There are many examples of how amazing Leylany is and how much care goes into finding the “just right fit” between the intervention and the individual.  This can only occur when the person(s) providing the treatment has the tenacity in exploring options that equal results and this is Leylany’s number one goal.

Leylany takes it upon herself to research, observe, and read all she can on the person she is supporting so that she can meet each and every need.  She desires to provide a client centered approach during treatment and equips them with the tools needed to advocate the likes and dislikes of the individual both at the residence and at the LLLP.  Leylany evaluates the health factors of each individual and ensures that she provides an optimal and safe environment for the individual at the same time documenting and relaying important findings to ensure that the clients attending the MSE as well as their other clients are receiving the best service and care on a daily basis.  She has formed close relationships with the people she supports and is seen by her peers as a tremendous supporter of MSE and its objective in meeting the needs of the individuals served.

Thank you Leylany for your continued service to the individuals served at Miami Cerebral Palsy Residential Services!

Therap Florida Regional Conference-West Palm Beach

Therap Conference in West Palm Beach, Florida October 22-23, 2013

Therap Services will be hosting a regional conference in West Palm Beach, Florida this October.

Attending the conference will be a good opportunity to learn about recent developments in Individual support documentation and reporting, electronic health records (EHR) and training management from technology leaders in the developmental disabilities field. The training intensive event will include beginner, intermediate, and advanced level sessions conducted by Therap experts on various Therap modules.

Conference highlights will include sessions on:

  • Therap’s health tracking modules for appointments, seizures, lab tests, vital signs, and medication histories
  • Therap Medication Administration Records (MAR)
  • Therap Individual Service Plans (ISP)
  • Hands on training on different other modules including Therap GERs (incident reports), Time Tracking, Secure Communications and Training Management
  • Therap electronic billingservice authorizations and claim tracking

Please check back on our website for updates.

We look forward to seeing you in Florida!

Future conferences

In the coming months, we will be hosting conferences in many other states including Colorado, New York, Texas and Iowa. Details regarding these events can be found here.


Therap’s HIPAA compliant documentation, reporting and communications solutions are widely used by organizations, working with people with developmental disabilities in home and community-based services (HCBS) and other settings. Direct Support Professionals, nurses, supervisors, executive directors and CEO’s in 1000+ agencies, in over 47 states, are using Therap’s paperless solutions to improve quality of care. To learn more about Therap please visit www.TherapServices.net.
Date & Time
October 22-23, 2013
8 am – 5 pm everyday
1301 Belvedere Road
West Palm Beach, Florida
Important Links
Register now for an early bird discount
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See Announcement below:

From: Special_Needs_Housing Listmanager

[mailto:Special_Needs_Housing.listmanager@www.floridahousing.org] Sent: Friday, August 02, 2013 2:57 PM
Subject: Funding Opportunties for Housing for Homeless Persons and Persons with Developmental Disabilities

From: “Elaine Roberts” <elaine.roberts@floridahousing.org>

Florida Housing Finance Corporation was appropriated non-recurring grant funds by the 2013 Legislature as follows: $10 million for housing for persons with developmental disabilities, and $10 million for housing for homeless persons and families. Florida Housing has announced two public workshops, both on August 8, 2013, to discuss how we expect to offer this funding and receive comments on our proposed approaches from interested stakeholders. We expect to offer the funding through three “Requests for Applications” (RFAs) as follows:
• An RFA for small developments to provide permanent supportive housing for persons with developmental disabilities;
• An RFA for larger developments to provide permanent supportive housing for persons with developmental disabilities; and
• An RFA for to provide permanent supportive housing for homeless persons and families.
Go tohttp://apps.floridahousing.org/StandAlone/FHFC_ECM/ContentPage.aspx?PAGE=0400 for information on where and when the public meetings will be held. In addition, you will find discussion documents for each RFA that describe Florida Housing’s proposed funding approaches.

Elaine Roberts – Florida Housing Finance Corporation

To login:http://www.floridahousing.org/webboard/
To (un)subscribe: mailto: Special_Needs_Housing.list-request@www.floridahousing.org

Therap 2013.2 Release Preview

Check out this You Tube Video of our upcoming Release expected in July!

Video on Therap 2013.2 Release Preview


Mobile ISP Data-Coming this Summer, 2013

Check this out!  Coming in the Summer Release!  Staff will now be able to use an Android Mobile Devise to access the Mobile ISP Data App, Login, enter Time In & Time Out, enter ISP Data, score and comment using the built in voice to text functionality, GPS Location enabled, snap a picture and get a verification signature.  See all this and more by clicking the link below!

Mobile ISP Data Link

Mobile ISP Data

Florida IBudget Handbook – Change in “Service Logs”

The following is a response from Kristin Allen, Delmarva Regional Manager, regarding changes in the new IBudget Handbook for monitoring HCBS Waiver providers for Service Logs:

The iBudget Handbook deleted Service Logs as “required” for Life Skills 3 however providers will still be bound by whatever is identified in the IPs as the data collection method, which historically has included service logs.  It was a requirement, and “logical” in tracking progress. In terms of what should continue vs. what reviewers will be evaluating, the answer is more two-fold. Until the iBudget Handbook is promulgated as an organization continue to follow the November 2010 Handbook as per memo from Denise Arnold. However, our reviewers are using the new iBudget tools (but not citing providers for anything new) which means they will only be looking for a Daily Attendance Log which must include (for Life Skills 3) the name of the provider, name of the recipient, each date of service and the time period which means total time in attendance each day. It can be time in/out or just 4 hrs, 6 hrs, etc. For Residential Habilitation time in/out or time period is not required. One last note about service logs, although maybe not “required” they are useful in evaluating other standards.

The time period means total time in attendance each day. It can be time in/out or just 4 hrs, 6 hrs, etc. For Residential Habilitation time in/out or time period is not required.


DD Awareness Month in Florida

Florida ARF Logo

Press Conference Photo.jpgFlorida ARF Recognizes DD Awareness Month – Tallahassee, FL (March 28, 2013) March is National Developmental Disabilities Awareness Month (NDDAM) and is a time when many of you are joining with others to raise awareness about developmental disability issues and the challenges faced by individuals with all types of disabilities.  We agree wholeheartedly with the statement released by the national UCP organization which reads as follows:  “During NDDAM, there are many accomplishments to celebrate. Advances in technology continue to enable greater participation in all kinds of activities, from video games to voting.  Landmark legislation like the Patient Protection and Affordable Care Act has expanded access to services like healthcare and housing.  Individuals with disabilities participated in the London Olympic games and the Miss America pageant last year, and the disability community was even mentioned in President Obama’s second inaugural address in January.  But the challenges for people with disabilities continue despite these important advances. While the number of people in the United States with disabilities continues to grow, state and federal budget cuts threaten funding for vital government programs and services.”  
Earlier this week, we were pleased to see Florida’s House and Senate Appropriations Committees recognized the need to appropriate additional funding to expand services to individuals with developmental disabilities who have been on a waitlist for services for many years.  Also, The Arc of Florida’s legislative proposal to remove use of the “R” word from state legislation is receiving strong support.  Within our member agencies, we see so many of you addressing the needs of individuals with developmental disabilities in such positive ways, often with limited resources and restrictions, and we celebrate your efforts and accomplishments.  While we still have much work to do to assist you in achieving your missions, it is rewarding to find so many things to celebrate!

Therap Florida Regional Conference, West Palm Beach, December 4-5, 2012

Regional Conference in West Palm Beach, Florida, December 4-5, 2012

Register for Regional Conference in West Palm Beach, Florida, December 4-5, 2012The conference will be a good place for prospective users to learn about individual support documentation and reporting, electronic health records (EHR) and training management. Event highlights will include:

  • Hands-on training on different Therap modules including incident reportshealth tracking andbilling (see below)
  • Sessions focused on implementation and effective use
  • User presentations, brainstorming and discussions
  • User group meeting and discussions

Registration Fee: $85
Register by November 20, 2012 to receive the
Early Bird Discount, and pay $75 per attendee.
Click here to register for this event

Information Flyer
Preliminary Schedule (in Black & White)

Venue & Accommodations:
Holiday Inn West Palm Beach Airport Hotel and Conference Center
Note: Ask for the Therap Block Rate
of $79 (+Taxes) when reserving rooms.
(Reserve by 11/18/2012 5:00pm)

Software Suite for Developmental Disability Providers

Get a first-hand introduction to Therap’s software system for intellectual and developmental disability providers from our conferences. Learn how to track your progress/nursing notes, ISPs and goals, incidents, health information, billing, and more. Generating reports become easy from the data you store. Electronic documentation will reduce the time it takes to do paperwork and clear up more time to attend to the individuals’ needs. You can also network with agencies similar to yourself at these conferences and discuss processes and implementation.

Developmental Disabilities Software announces Safe Harbor Self-Certification Compliance

Therap Services Home and Community Based Services Software Meets Online Privacy Protection Requirements

PR Newswire

WATERBURY, Conn., Nov. 12, 2012

WATERBURY, Conn., Nov. 12, 2012 /PRNewswire/ — Therap Services announced its compliance with theU.S.-EU Safe Harbor framework. Therap’s developmental disabilities software complies with HIPAAand Safe Harbor security and privacy requirements for individuals, families, providers and government agencies. The self-certification includes Therap Services on the list of participating organizations for theSafe Harbor Framework, which is developed by the U.S. Department of Commerce.

Therap’s Home and Community Based Services software has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, securitydata integrity, access, and enforcement. The development of the Safe Harbor framework is a result of the European Commission’s Directive on Data Protection. This Directive prohibits the transfer of personal data to non-European Union countries that do not meet EU standards for privacy protection.

Therap Services Developmental Disability Software ensures privacy and security in the storage and transmission of information. Case management information entered by service providers and government agencies regarding incident reportsmedication administration records, or individual service plansfor a person with intellectual disabilities receive reliable and secure access over the Internet. Therap’s patented software gives HCBS agencies the ability to specify caseloads and roles of authorization.

Richard Robbins, Therap C.E.O said, “European based agencies can use Therap’s system with the comfort that our security and data protection is in compliance with the Safe Harbor regulations.”

About Therap

Therap’s HIPAAARRA and HITECH compliant Developmental Disabilities software applications are widely used in home and community-based services (HCBS) and other ID/DD provider settings for documentation, communication and reporting. The web based system by Therap provides person centered planning and assists with case management and eligibility assessments for support providers and state organizations working with developmental disabilities. Secure applications offered by Therap include individual support modules such as incident reportsmedication administration records(MAR)behavior trackingcase management, individual service plans and goal trackinghealth recordssupported employment notes, nursing notes and progress notes among others. Therap also offers staff support for employee training management by certified trainers, individual budgetingand work scheduling as well as billing solutions including service authorizationsattendance andMedicaid claim tracking modules.

SOURCE Therap Services

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