Therap Services Announces U.S. Patent Issuance for Secure Electronic Reporting of Abuse or Neglect for I/DD Provider Agencies

WATERBURY, Conn., June 18, 2014 /PRNewswire/ — Therap Services, leader in electronic documentation software for Intellectual Disability and Developmental Disability Service Providers, has received U.S. Government Patent No. 8,739,253 B2 for Managing Secure Sharing of Private Information Pertaining to Abuse or Neglect Across Security Domains on May 27, 2014.

Justin Brockie, Therap Services COO, states: “The award of this patent again confirms Therap’s status as the software leader in the intellectual disability community.  States and providers using Therap have shown the benefits of our approach to secure transparency and real time sharing.  These approaches can have a direct impact on the systems that support people with disabilities and prevent abuse, neglect and exploitation.”

Therap’s patented application for secure sharing of private information pertaining to abuse or neglect includes granting a staff user from one agency (such as an Oversight Agency) the ability to access private information stored within a secondary Provider Agency account when access authorization is in place through assigned caseloads and permissions. This method ensures that staff members are able to securely access private information based on ‘need to know’.

Therap Services applications and certified Electronic Health Record (EHR) provide the documentation components needed by Intellectual Disability and Developmental Disability Service Agencies to maintain their focus while adapting to a changing environment within the Human Services industry.  State and federal agencies and standards, including CMS and HIPAA, mandate strict requirements on accurately tracking incidents, including those reports of abuse and neglect and prevention of Medicaid fraud. Therap’s customers can complete and monitor documentation efficiently across secure domains, enabling them to focus on providing higher quality services to individuals with intellectual and developmental disabilities.

Therap’s applications are utilized across disciplines in the I/DD field per the CMS home and community-based services (HCBS) requirements. Therap applications include over 70 modules ranging from documentation of service provision through a daily note, to person centered planning tools, incident report management, health assessments and individual care plans, an electronic MAR integrated with an industry-standard drug database, an individual referral process for state and multi-provider systems, a comprehensive report library for internal and external audits, to electronic billing direct to Medicaid through a secure, HIPAA 5010-compliant method.

About Therap Services, LLC

Therap Services’ certified EHR and documentation software solution are utilized by over 220,000 users in 1300 Intellectual Disability and Developmental Disability Provider Agencies. Use of Therap Services is mandated by 5 state governments. Therap’s software solution is used in home and community-based services (HCBS), intermediate care facilities for the developmentally disabled (ICF-DD) and other settings to document waiver service provision, employment supports, case management, incident reporting, management of staff training records and for electronic billing claim submissions directly to Medicaid. Therap Services is HIPAA OMNIBUS ACT of 2013 compliant. Learn more at www.therapservices.net.

 

 

Florida Statewide Medicaid Managed Care Program – Webinar 1/21/14

The Agency for Health Care Administration invites you to participate as an attendee in the following online training session:

Topic: SMMC: Developmental Disabilities Webinar
Host: The Agency for Health Care Administration
Date: Tuesday, January 21, 2014
Time: 11:00 am, Eastern Standard Time (New York, GMT-05:00)
Session number: 643 551 021
Session password: This session does not require a password.

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To join the training session
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1. Go to https://suncom.webex.com/suncom/k2/j.php?ED=259209702&UID=1732291422&HMAC=7e63c53a351f9355a3cc5729dd8669f01089473c&RT=MiMxMQ%3D%3D
2. Enter your name and email address.
3. Enter the session password: This session does not require a password.
4. Click “Join Now”.
5. Follow the instructions that appear on your screen.

To view in other time zones or languages, please click the link
https://suncom.webex.com/suncom/k2/j.php?ED=2592…

Florida AHCA Alert: ADT Daily Billing

 

Better Health Care for All Floridians

FLORIDA MEDICAID
A Division of the Agency for Health Care Administration

Florida Medicaid Health Care Alert
   September 2013


Provider Type(s): 67,  096,  098

Update to Billing Instruction Reminder

Developmental Disabilities iBudget Providers should bill according to the Individual Budgeting Waivers Provider Rate Tables.  For example, providers billing for services under procedure codes T2021UC or S5102UC must use hourly units of services, up to a maximum of 8 units per day.

Please disregard recent instructions regarding situations when the same number of units of service is provided daily on consecutive days, and completion of the date span using the “From—To Dates” dates of service.

A new claim line must be used for each day.

Please contact your local Medicaid Area Office for assistance with billing issues. Contact information for your local Medicaid Area Office may be found at http://mymedicaid-florida.com.

Update – Change in Meeting Date: Provider Training: Medicaid Coverage & Prior Authorization for Applied Behavior Analysis Services

FLORIDA MEDICAID
A Division of the Agency for Health Care Administration

Health Care Alerts & Provider Alerts Messages
    May 2013


Provider Type(s): 05, 07, 16, 25, 26, 67, 68, 70, 71, 72, 77, 81 and 91  

Update – Change in Meeting Date
Provider Training: Medicaid Coverage & Prior Authorization for Applied Behavior Analysis Services

Provider training on “Medicaid Coverage & Prior Authorization for Applied Behavior Analysis Services” will be held on the dates and times listed below.  We will  provide guidance about Florida Medicaid policy for Applied Behavior Analysis services,  the prior authorization request process, and information  about service codes, reimbursement rates, and billing process.

This training session will be offered on Friday, May 17, 2013, at 10:00 a.m.ET and again onThursdayMay 30, 2013 at 1:00 p.m.ET.

To join the webinar on Friday, May 17, 2013, at 10:00 a.m., ET, please:

1. Dial: 1 (888) 670-3525 and at the prompt enter the Participant passcode 633 897 8710 then #

2. Go to: to

https://suncom.webex.com/suncom/k2/j.php?ED=178258682&UID=1372369707&HMAC=17138155dc0a0e0ce30ae5cdc38628fe18e8bbc3&RT=MiMxMQ%3D%3D

3. Enter your name and email address.

4. Enter the session password: This session does not require a password.

5. Click “Join Now”.

6. Follow the instructions that appear on your screen.

You don’t need to register or reserve space; just call and log-in at the designated time. The training will follow a PowerPoint presentation found at the Florida Medicaid Provider Training e-Library website.

To download the presentation to view during the webinar, please click on the “Upcoming Training and Schedules” tab, then right click on the hyperlink for the Training Presentation, choose “Save Target As…” and save a copy of the presentation to your computer.  You may also click on the hyperlink for the training presentation and view it online.

If you have any questions about the webinar, please contact elibrarytraining@ahca.myflorida.com

To join the webinar on ThursdayMay 30, 2013 at 1:00 p.m., ET, please:

1. Dial: 1 (888) 670-3525 and at the prompt enter the Participant passcode 633 897 8710 then #

2. Go to: to

https://suncom.webex.com/suncom/k2/j.php?ED=178259457&UID=1372378112&HMAC=f08e088d2d4644a1592020a7ec3b9137b4be3acc&RT=MiMxMQ%3D%3D

3. Enter your name and email address.

4. Enter the session password: This session does not require a password.

5. Click “Join Now”.

6. Follow the instructions that appear on your screen.
You don’t need to register or reserve space; just call and log-in at the designated time. The training will follow a PowerPoint presentation found at the Florida Medicaid Provider Training e-Library website.

To download the presentation to view during the webinar, please click on the “Upcoming Training and Schedules” tab, then right click on the hyperlink for the Training Presentation, choose “Save Target As…” and save a copy of the presentation to your computer.  You may also click on the hyperlink for the training presentation and view it online.

If you have any questions about the webinar, please contact elibrarytraining@ahca.myflorida.com.

 

DD Awareness Month in Florida

Florida ARF Logo

Press Conference Photo.jpgFlorida ARF Recognizes DD Awareness Month – Tallahassee, FL (March 28, 2013) March is National Developmental Disabilities Awareness Month (NDDAM) and is a time when many of you are joining with others to raise awareness about developmental disability issues and the challenges faced by individuals with all types of disabilities.  We agree wholeheartedly with the statement released by the national UCP organization which reads as follows:  “During NDDAM, there are many accomplishments to celebrate. Advances in technology continue to enable greater participation in all kinds of activities, from video games to voting.  Landmark legislation like the Patient Protection and Affordable Care Act has expanded access to services like healthcare and housing.  Individuals with disabilities participated in the London Olympic games and the Miss America pageant last year, and the disability community was even mentioned in President Obama’s second inaugural address in January.  But the challenges for people with disabilities continue despite these important advances. While the number of people in the United States with disabilities continues to grow, state and federal budget cuts threaten funding for vital government programs and services.”  
Earlier this week, we were pleased to see Florida’s House and Senate Appropriations Committees recognized the need to appropriate additional funding to expand services to individuals with developmental disabilities who have been on a waitlist for services for many years.  Also, The Arc of Florida’s legislative proposal to remove use of the “R” word from state legislation is receiving strong support.  Within our member agencies, we see so many of you addressing the needs of individuals with developmental disabilities in such positive ways, often with limited resources and restrictions, and we celebrate your efforts and accomplishments.  While we still have much work to do to assist you in achieving your missions, it is rewarding to find so many things to celebrate!

Therap Florida Regional Conference, West Palm Beach, December 4-5, 2012

Regional Conference in West Palm Beach, Florida, December 4-5, 2012

Register for Regional Conference in West Palm Beach, Florida, December 4-5, 2012The conference will be a good place for prospective users to learn about individual support documentation and reporting, electronic health records (EHR) and training management. Event highlights will include:

  • Hands-on training on different Therap modules including incident reportshealth tracking andbilling (see below)
  • Sessions focused on implementation and effective use
  • User presentations, brainstorming and discussions
  • User group meeting and discussions

Registration:
Registration Fee: $85
Register by November 20, 2012 to receive the
Early Bird Discount, and pay $75 per attendee.
Click here to register for this event

Downloads:
Information Flyer
Preliminary Schedule (in Black & White)

Venue & Accommodations:
Holiday Inn West Palm Beach Airport Hotel and Conference Center
Note: Ask for the Therap Block Rate
of $79 (+Taxes) when reserving rooms.
(Reserve by 11/18/2012 5:00pm)

Software Suite for Developmental Disability Providers

Get a first-hand introduction to Therap’s software system for intellectual and developmental disability providers from our conferences. Learn how to track your progress/nursing notes, ISPs and goals, incidents, health information, billing, and more. Generating reports become easy from the data you store. Electronic documentation will reduce the time it takes to do paperwork and clear up more time to attend to the individuals’ needs. You can also network with agencies similar to yourself at these conferences and discuss processes and implementation.

Florida ARF & FADSP Celebrate Direct Support Professionals (DSP) Recognition Week

FADSP LogoDuring the week of September 9-15, Florida ARF & the Florida Alliance for Direct Support Professional (FADSP) will proudly celebrate DSP Recognition Week.  In recognition of this special week, DSPs across the state who represent the backbone of our direct care service system will be featured.  Their stories will demonstrate the loving attitude and dedication of so many DSPs who give so freely of themselves to serve others.

We are pleased to announce Governor Rick Scott has signed a letter recognizing DSPs and raising awareness for the Direct Support Professional Recognition Week.   Scott stated “Direct support professionals provide a broad range of support for many Floridians with disabilities.  These dedicated professionals help disabled citizens by increasing their independence, keeping them connected with their family and community, and offering support and encouragement on a daily basis.”  We totally agree with Governor Scott.

To all the DSPs across Florida, we offer a hearty “Thank you for all that you do!”

Florida APD will increase Planning and DD transition to Community Waiver Services

DD Waiver Waitlist Litigation Settled

Thursday, July 26, 2012

Dykes v. Dudek Settlement Agreement Summary

Disability Rights Florida filed the Dykes v. Dudek lawsuit in March of 2011 on behalf of individuals with intellectual and developmental disabilities who needed care, treatment, and habilitation and who were on the Waitlist for DD Medicaid Waiver services. Some of the plaintiffs resided in private ICF/DDs or nursing homes and some of the plaintiffs resided in their families’ homes. Many had been on the DD Waitlist for over five years.

The lawsuit sought to compel Florida to develop a reliable and accurate means of tracking and projecting service demand and associated trends in order to design and implement a comprehensive plan for the continued enrollment of over 21,000 persons waiting for DD Waiver services. In October of 2011, the court denied our motion to proceed as a class action and the case proceeded instead on the basis of our agency’s standing to sue and on behalf of the named plaintiffs.

On July 3, 2012, the lawsuit was settled. Under the settlement agreement the Agency for Persons with Disabilities (APD) and the Agency for Health Care Administration (AHCA) will engage in the activities described below. The agreement addresses five key areas:

1.    Individuals Residing in ICF/DDs and Nursing Homes

During 2011-2012 and 2012-2013, after the lawsuit was filed, the Legislature enacted budget proviso language allowing APD and AHCA to utilize current appropriations in the ICF/DD budget to fund transitions of persons in ICF/DDs to the DD Waiver. Two named plaintiffs successfully transitioned to community services and APD began transitioning other individuals. The agreement requires that APD request another year of this key proviso language. Moreover, APD will complete the process of contacting everyone on the DD Waitlist who resides in an ICF/DD and providing transition support to those desiring to move. APD will also provide choice counseling at annual reviews and every 6 months after during the Continued Stay Reviews. Previously, the Continued Stay Review form only required a review of the level of care for the continuation of ICF/DD services. Thus, residents will be made aware of the available options more frequently and have a more meaningful option to view alternative placements and have their choice documented. APD and AHCA will provide Disability Rights Florida with monthly progress reports regarding ICF/DD transitions.

Additionally, the agreement requires that AHCA request a similar mechanism from the Legislature to transition people with DD who reside in nursing homes to the DD Waiver. The named plaintiff from the lawsuit who resided in a nursing home has successfully transitioned and is now thriving in a small group home setting in the community.

2.    Crisis

Individuals approved for Crisis enrollment will receive DD Waiver-funded services within no more than ninety days from the determination of crisis. General revenue funds may continue to be used during the crisis application process. The ninety-day period is important because it ensures prompt enrollment on the DD Waiver as required by Medicaid law and greater certainty in the provision of needed DD Waiver services.

3.    Individual Family Support (IFS) Funds

APD will notice the development of a rule to govern utilization of IFS funds and the rule will include a uniform application to be used statewide. APD will also track the IFS services requested, the IFS amounts requested, and whether each request was approved or denied. This data will be provided to Disability Rights Florida. These changes should make the statewide process more fair and equitable. Moreover, by tracking the services and amounts requested, APD will have a more reliable and accurate means of tracking and projecting service demand.

4.    Waitlist Strategic Planning Workgroup

Each of the past few years, only 500-600 people were enrolled onto the DD Waiver and only if they qualified for crisis. To address this problem, the agreement requires APD to invite certain stakeholders (Self-Advocates, Family Care Council, DD Council, Centers for Independent Living, ARC, Disability Rights Florida, and others) to their Waitlist workgroup. The agreement outlines that the Waitlist Workgroup will consider developing ways to meet the needs of those waiting when it comes to housing, transportation, choice and community activities, investing in training for self-advocates, establishing peer connections, new training for Waitlist support coordinators, and a means of tracking and projecting service demand and associated trends.

5.    Employment

Many people waiting for DD Waiver services need waiver services to access long-term employment supports to obtain and maintain a job. Disability Rights Florida will be added to APD’s Employment workgroup. This workgroup is charged with designing a system to support the employment objectives of people with DD who are waiting for DD Waiver services.

During the coming months, if you or someone you know is waiting for services, it is possible to request that APD provide notification about the Waitlist category assigned. This notice must be requested. It is also possible to request reconsideration. Additionally, if you or someone you know needs assistance transitioning out of an ICF/DD, the APD Area/Regional office can be reached to provide a contact person and more information about the transition process.

Disability Rights Florida will continue to provide free and confidential services to individuals and be actively involved in monitoring the performance of the settlement agreement. Special attention will be placed on the stakeholder-developed comprehensive plan. Florida needs such a plan to meet the needs of those waiting for services as well as to continue the process of diverting and deinstitutionalizing those waiting in ICF/DDs or nursing homes. Over 3000 of the 21,000 people on the DD Waiver Waitlist live in an institution or are expected to need care in the next 12 months because of caregiver or behavioral issues. Another 209 report their caregiver as being over the age of 70. Moreover, approximately 115 people with DD on the Waitlist currently reside in nursing homes. We consider these to be urgent problems requiring a comprehensive plan developed by Florida’s stakeholders and we know you do too.

For more information, please contact Sylvia W. Smith, Director of Legislative and Public Affairs at Sylvias@disabilityrightsflorida.org.

More Cuts to Rates in Florida’s APD Budget

APD Continues Cost Containment Efforts

Tallahassee — On April 1, Agency for Persons with Disabilities (APD) will reduce the rates it pays for therapy assessments and all nursing services to the standard rate paid by the Medicaid State Plan. Currently, the APD Home and Community-Based Services Medicaid waiver pays higher rates for most of these services.

This rate change is the latest cost containment effort by APD to work toward bringing waiver expenses closer to the agency’s Legislative appropriation for the waiver.

The Legislature approved $810 million for APD’s Home and Community-Based Services Medicaid waiver for the 2011-12 state fiscal year that began on July 1. APD customers received $930 million worth of services last year.

While the agency is working to reduce Medicaid waiver expenditures, it is also looking for opportunities to increase waiver flexibility and equity for customers with the new iBudget Florida waiver. More than 3,000 APD customers in North Florida have transitioned to the new iBudget waiver which allows families to shift funding around to meet their current priorities.

APD annually serves more than 50,000 Floridians with developmental disabilities of autism, cerebral palsy, Down syndrome, intellectual disabilities, spina bifida, and Prader-Willi syndrome. The agency’s Medicaid waiver helps to support about 30,000 individuals with developmental disabilities so they may live and participate in their local communities. Those 30,000 people will all be transitioned to the new iBudget Florida waiver by July 2013.

For more information on iBudget, visit the website iBudgetFlorida.org.

For more information on the agency, call 1-866-APD-CARES or visit APDcares.org.

 

Therap National Conference – A Big Success!

Therap National Conference pic1In preparation for Therap Services pre-conference meetings on Monday, some of us came in early on Sunday to catch the Superbowl at a local Sports Bar-Redds, right across the street from the Met-Life Stadium where the Giants and Jets play!  It was sweet victory for New York and very exciting to be in the middle of it all!

We had a great conference with around 350 attendees, 3 days of over 35 sessions including: Basic to Advanced User sessions, Provider Organizations Special Topic sessions and Brainstorming with Therap Programmers! 

Therap National Conference pic2

Of course, being New York, we always take a trip to “The City” and what a great time of eating pizza, walking around Manhattan to look at the sites!  

Therap National Conference pic3

                           Therap National Conference pic4   Therap National Conference pic5

If you missed it, you can still get to one of our Regional Conferences this year.  Check out when we are coming to a town near you!

      https://www.therapservices.net/conferences/

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