APD-IBudget Meeting

Notice of Meeting/Workshop Hearing

We Need You at This Meeting

This is an opportunity for the public to provide input and let APD know if the proposed rules will negatively impact your loved one, through the iBudget process.

The Agency for Persons with Disabilities announces a public meeting to which all persons are invited.

August 19, 2015, 2:00 p.m. – 4:00 p.m.

PLACE: Agency for Persons with Disabilities, 4030 Esplanade Way, Room 301, Tallahassee, FL.


Agency for Persons with Disabilities



65G-4.0213 Definitions

65G-4.0214 Allocation Algorithm

65G-4.0215 General Provisions

65G-4.0216 Establishment of the iBudget Amount

65G-4.0217 iBudget Cost Plan

65G-4.0218 Significant Additional Needs Funding


The Agency for Persons with Disabilities announces a public meeting to which all persons are invited.

August 19, 2015, 2:00 p.m. – 4:00 p.m.

PLACE: Agency for Persons with Disabilities, 4030 Esplanade Way, Room 301, Tallahassee, FL



Changes made to proposed rules 65G-4.0213 through 65G-4.0218 noticed in the Florida Administrative Register Vol. 40 No. 235 published on December 5, 2014 regarding the implementation of iBudget Florida as required by Section 393.0662, F.S., as these proposed rules have been modified by the Notice of Change noticed in the Florida Administrative Register Vol 41 No. 84 published on April 30, 2015 and as further modified by the Notice of Change noticed in the Florida Administrative Register Vol 41 No. 98 published on May 20, 2015.

For more information or a copy of the agenda contact: David De La Paz, Esq., Agency for Persons with Disabilities, 4030 Esplanade Way, Suite 380, Tallahassee, Florida 32399, (850)922-9512,david.delapaz@apdcares.org.

Florida Medicaid Fee-for-Service Monitoring



Better Health Care for All Floridians
A Division of the Agency for Health Care Administration
Florida Medicaid Health Care Alert
February 2015

Provider Type(s): 08, 23, 81, and 67

Medicaid Fee-for-Service Monitoring

Monitoring is being conducted to provide feedback to providers regarding their adherence to Medicaid requirements for recipients who are not enrolled in a Medicaid managed care plan.

The Medicaid Fee-for-Service Monitoring Unit has begun conducting monitoring reviews of service providers for the following programs:

  • Adult Cystic Fibrosis (ACF) Waiver
  • Model Waiver
  • Project AIDS Care (PAC) Waiver
  • Traumatic Brain Injury and Spinal Cord Injury (TBI/SCI) Waiver
  • Early Intervention Services (EIS)
  • Certified School Based Services Match
  • Medical Foster Care (MFC)

Providers will be contacted by telephone or e-mail for notification of the date of review and will receive a letter detailing the documentation the Monitoring Unit will review. A copy of the monitoring tool, based on state and federal Medicaid policy, for the specific service will accompany the letter.  After the review, a monitoring report/summary will be sent to the provider.

Medicaid Provider Agreement (5)(e) and section 409.907(3)(e), Florida Statutes, requires Medicaid providers to send, at the provider’s expense, all Medicaid-related information, which may be in the form of records, logs, documents, or computer files, and other information pertaining to services or goods billed to the Medicaid program, including access to all patient records to the Agency for Health Care Administration, Attorney General, or Federal Government entity.


Florida Medicaid Web Portal | Florida Medicaid Health Information Network | Florida Medicaid HIPAA Information | HIPAA Transactions & Code Sets Standard | National Provider Identifier Standard (NPI) | Florida Medicaid EHR Incentive Program | FloridaHealthFinder.gov


Please direct questions about Medicaid policies to your local Medicaid field office. The Medicaid field offices’ addresses and phone numbers are available on the Field Offices Web page.


The Florida Medicaid program has created an e-mail alert system to supplement the present method of receiving Provider Alerts information and to alert registered subscribers of “late-breaking” health care information. An e-mail will be delivered to your mailbox when Medicaid policy clarifications or other health care information is available that is appropriate for your selected area and provider type.

Visit the Florida Medicaid’s Health Care Alerts page to subscribe now. You may unsubscribe or update your subscription at any time by clicking on the “Manage your subscription” icon in the footer of each e-mail. Other questions regarding the e-mail alert system can be sent to the Florida Medicaid Alerts Administrator.

© 2015 Agency for Health Care Administration


Florida APD Reposted Requests for Information (RFI)

The Agency for Persons with Disabilities has reposted Requests for Information (RFI) to seek input on models the State of Florida may want to consider as it addresses.  The first announcement included wrong links.  Sorry for any inconvenience.  The four RFIs are available at:






Details of each RFI are posted to the State of Florida Vendor Bid System –http://www.myflorida.com/apps/vbs/vbs_www.main_menu .



Agency for Persons with Disabilities

4030 Esplanade Way

Tallahassee, FL 32399


Therap Services Announces U.S. Patent Issuance for Secure Electronic Reporting of Abuse or Neglect for I/DD Provider Agencies

WATERBURY, Conn., June 18, 2014 /PRNewswire/ — Therap Services, leader in electronic documentation software for Intellectual Disability and Developmental Disability Service Providers, has received U.S. Government Patent No. 8,739,253 B2 for Managing Secure Sharing of Private Information Pertaining to Abuse or Neglect Across Security Domains on May 27, 2014.

Justin Brockie, Therap Services COO, states: “The award of this patent again confirms Therap’s status as the software leader in the intellectual disability community.  States and providers using Therap have shown the benefits of our approach to secure transparency and real time sharing.  These approaches can have a direct impact on the systems that support people with disabilities and prevent abuse, neglect and exploitation.”

Therap’s patented application for secure sharing of private information pertaining to abuse or neglect includes granting a staff user from one agency (such as an Oversight Agency) the ability to access private information stored within a secondary Provider Agency account when access authorization is in place through assigned caseloads and permissions. This method ensures that staff members are able to securely access private information based on ‘need to know’.

Therap Services applications and certified Electronic Health Record (EHR) provide the documentation components needed by Intellectual Disability and Developmental Disability Service Agencies to maintain their focus while adapting to a changing environment within the Human Services industry.  State and federal agencies and standards, including CMS and HIPAA, mandate strict requirements on accurately tracking incidents, including those reports of abuse and neglect and prevention of Medicaid fraud. Therap’s customers can complete and monitor documentation efficiently across secure domains, enabling them to focus on providing higher quality services to individuals with intellectual and developmental disabilities.

Therap’s applications are utilized across disciplines in the I/DD field per the CMS home and community-based services (HCBS) requirements. Therap applications include over 70 modules ranging from documentation of service provision through a daily note, to person centered planning tools, incident report management, health assessments and individual care plans, an electronic MAR integrated with an industry-standard drug database, an individual referral process for state and multi-provider systems, a comprehensive report library for internal and external audits, to electronic billing direct to Medicaid through a secure, HIPAA 5010-compliant method.

About Therap Services, LLC

Therap Services’ certified EHR and documentation software solution are utilized by over 220,000 users in 1300 Intellectual Disability and Developmental Disability Provider Agencies. Use of Therap Services is mandated by 5 state governments. Therap’s software solution is used in home and community-based services (HCBS), intermediate care facilities for the developmentally disabled (ICF-DD) and other settings to document waiver service provision, employment supports, case management, incident reporting, management of staff training records and for electronic billing claim submissions directly to Medicaid. Therap Services is HIPAA OMNIBUS ACT of 2013 compliant. Learn more at www.therapservices.net.



Therap Services Receives CCHIT Federal Certification


Logo of CCHIT

Certification Facts™

Therap Services, LLC.
Therap Services EHR 2013.2.8

Long Term and Post Acute Care EHR

This product has been inspected against integrated functionality, interoperability and security criteria independently developed by CCHIT’s broadly representative, expert work groups. Using CCHIT’s testing methods, this product has been found in full compliance with the criteria in effect on the date of inspection.


©2012 Inspected and certified by the Certification Commission for Health Information Technology (CCHIT®).


About Therap Services EHR
Therap Services was designed to help care providers record and maintain documentation for people with developmental disabilities. It is the needs of the Individuals and caregivers that together drive Therap’s product development. This has led to a comprehensive range of applications to document almost every aspect of Individual care. Over the years, Therap has become the recognized national leader in providing a web based, HIPAA compliant, Commercial-off-the-Shelf (COTS) Software as a Service (SaaS) application suite designed specifically for the intellectual and developmental disability community that address: – Electronic Health Records – Incident Reporting – Individual Profiles – Medicaid Billing – Medication Administration – Documentation and Reporting – Quality Assurance Everyday people are logging in from thousands of facilities, programs and community based locations to enter information on approximately 150,000 Individuals. Therap is programmed to be usable “out of the box” but also configurable to meet state regulations, requirements, and workflows. Using Therap’s Individual specific modules, agencies can create care plans and medication profiles for each Individual. Therap stores external documents including Referral Documents, Admission Orders, Authorization, Consultation Reports, Discharge Orders, Incident Reports, Progress Notes and Lab Results. Therap also works with Medicaid Waiver Provider Agencies operating community based programs and providers who operate ICF/DD programs and wish to track Service Authorizations and Electronic 837P/837I claims.Product URL: https://www.therapservices.net/products/
About Therap Services, LLC.Therap Services, LLC. is a web-based service organization that provides an integrated solution for documentation, reporting and communication needs of agencies providing support to people with developmental disabilities. Therap applications, forms and modules are HIPAA compliant. Therap offers services to care providers in the ID/DD field which is an alternative solution to completing immense amounts of paperwork manually. Therap has expanded to over 47 states in the United States and provinces in Canada. In North Dakota, Nebraska, New Mexico, Delaware and Montana, all provider agencies are mandated to use Therap applications. Therap provides state specific functionality, support and training materials for users in different states. Therap’s patented technology (US Patent# 8,281,370) for managing secure sharing of private information across security domain guarantees that users can communicate effectively in a HIPAA compliant manner. The use of Therap Applications enables providers to efficiently share and communicate Protected Health Information (PHI) in real time. Therap maintains high-end, industrial-strength equipment and infrastructure software with redundancy of devices and system components and managed parallel communications access. Therap also conducts scheduled backups with offsite storage. Therap thrives to meet and exceed the need of the ID/DD community with their commitment to service availability and data security through a highly redundant set of hardware and software.
Vendor Phone: 203-568-1360

Home Care – Companionship Webinar Clarification from DOL

The Department of Labor (DOL) has scheduled five webinar sessions, one for each region of the country, on the new rules on home care / companionship services. DOL encourages participants to register for the webinar that is scheduled for the state where they live.

Thursday, October 3, 2013: Northeast Region (ME, NH, VT, MA, RI, CT, NY, PA, NJ, DE, MD, DC, VA, WV, PR) 3:00-4:30 Eastern Time
Tuesday, October 8, 2013: Western Region (AZ, NV, CA, OR, WA, ID, HI, AK) 10:00-11:30 Pacific Time
Thursday, October 10, 2013: Midwest Region (OH, MI, IN, IL, WI, MN, IA, MO, NE, KS) 1:00-2:30 Central Time; 2:00-3:30 Eastern Time
Tuesday, October 15, 2013: Southeast Region (KY, TN, NC, SC, GA, FL, AL, MS) 9:00-10:30 Central Time, 10:00-11:30 Eastern Time
Thursday, October 17, 2013: Southwest/Mountain Region (LA, TX, AR, OK, NM, CO, WY, UT, MT, ND, SD) 1:00-2:30, Mountain Time; 2:00-3:30 Central Time

More information is available at: http://www.dol.gov/whd/homecare/webinar.htm


Florida Regional Conference – A Success!

For two days, December 4th & 5th, over 100 attendees and a Therap Team of 6 came together in West Palm Beach Florida to share a common Thread: THERAP!

The opening Plenary on Day 1 welcomed all that came from across Florida and even a couple of folks from Georgia!

Florida Regional Conference Pic 1 Florida Regional Conference Pic 2

Therap’s new Training and Support Specialist for Florida, Chelsea Newby was introduced as well as Brie Nihan, Billing Specialist who just started last week and is working with Mr. Jim Kelley, Therap Vice Chairman to support our Billing customers.  Seasoned trainers, Stacey Kernisan and Leah Marshall, were also present to support and provide training sessions throughout the two day conference.

The feedback was as excellent as our weather and the hotel staff at the West Palm Beach Airport Holiday Inn did a stellar job in supporting our conference.  Not to mention our appetites as the food was quite delicious!

We really enjoyed seeing our Therap Customers as well as new ones and those who came to learn more.

Thank you all who participated in making this an excellent experience for all of us!

I hope to see many of you in East Hanover, New Jersey at the Theraps National Conference January 29th-31st!

Compliance Tips Florida Medicaid Providers

Florida Medicaid Provider Training e-Library

Provider Training: Compliance Tips Florida Medicaid Providers

The Agency for Health Care Administration (Agency) invites all Florida Medicaid providers to a webinar regarding basic Medicaid compliance tips.  The webinar is for new Florida Medicaid providers as well as for current Florida Medicaid providers.  We will cover topics on the Florida Medicaid Handbooks, licensures and certifications, changes to provider enrollment file and inspection of records.

The webinar will be will be held on ThursdayNovember 15, 2012, from 10:00 a.m. – 11:00 a.m. ET.  To join the webinar, please:

1. Dial: 1(888) 670 – 3525 and at the prompt enter the Participant passcode:1172943424 then #

2. Go to:


3. Enter your name and email address

4. Click “Join Now“.

5. Follow the instructions that appear on your screen

You don’t need to register or reserve space.  Just call and log- in to the webinar at the designated time.

The training will follow a PowerPoint presentation that is found at the Florida Medicaid Provider Training e-Library website. To download the presentation to view during the teleconference, please click on the “Upcoming Training and Schedules” tab, then right click on the hyperlink for the Training Presentation, choose “Save Target As…” and save a copy of the presentation to your computer.  You may also click on the hyperlink for the training presentation and view it online.

If you have any questions about the training, please contact elibrarytraining@ahca.myflorida.com

ISP Data: Junk IN-Junk OUT

ISP Data is the most diverse and powerful tool in Therap for designing behavioral and training programs and reporting.

Here Certified Trainer, Bonnie Scott has done a Webinar which is posted in Therap’s You Tube Library: http://www.youtube.com/profile?user=THERAPSERVICES

Video: ISP Data: Junk IN- Junk OUT



IBudget: ADT Hourly Rate

Therap can accurately create the new Hourly Billing Unit for the I-Budget for ADT!

See the below: Sample set-up for the Service Description Code.  Please set the Automatic Unit Calculation to Hourly, Half Up and the smallest increment as 60 Minutes.

You will be able to use this auto calculation with:  Billing Data Input, Attendance Method or ISP Data Method and the Billing system will accurately calculate the Units per AHCA-Medicaid and APD Regulations.

Screenshot of Billing showing Hourly Billing Unit for the I-Budget for ADT

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