So this weekend I took an opportunity to refine our classes / courses / curricula in THERAP. Community Services has been using the Training Management System for about 4 years now. When we began using it, only a curriculum could be assigned to an employee. In addition to all of the “classes” that were listed under Curriculum, we also had a specific curriculum for every job title at the agency. As you can imagine, over time, this became quite unwieldy. Even though I use TMS daily; and am very familiar with its function, I was nervous. CSDD employees about 850 staff. If something were to go awry, it would create a nightmare to repair. After many hours, I was able to delete all the curricula and courses, create a few new consolidated courses that would work for a large number of employees and assign those courses to the staff. This is not to say their were not any glitches in my plan. For one, there were a handful of curricula that I was unable to delete without reassigning the classes that comprised the curriculum. The correction for this glitch requires looking at each employees class assignment and un-assigning the surplus classes. There were also a few group of employee’s that required a course other than the one I initially determined was the best fit. This was a simple correction. The moral of the story? Trust the plan, but prepare for pitfalls.
Ken Slavin did a nice overview of changes within HIPAA and HiTECH, as well as reviewing the meaning surrounding CCHIT’s and ONC’s definitions of EHRs.
Video on Trainings for Certified Trainers: A Discussion about HiTECH, HIPAA, and CCHIT
Hello Blog friends and fellow Certified Trainers! I think I have put off writing this first blog for long enough! First order of business is to thank Allison for the opportunity to be a part of the Therap Certified Trainers group. It is a privilege to work with all of you across the country and I look forward to getting to know each of you and sharing our many Therap successes, hurdles, and personal stories.
A little background…Our agency, Independent Options, Inc., came on board with Therap in July of 2012. Since then we have relentlessly implemented module after module without looking back (okay, well maybe once or twice…just to ask, “can I really get rid of this paper document?”). In the short time we have been on the system we have faced our share of struggles and challenges with transition…as evidenced by my long list of “My Issues,” some of which may have little to do with the program itself but rather my own challenges to push past the inevitable road blocks when learning something new. But as whole we have found ourselves very pleased with what Therap is producing and the affect it is having on our agency as we push ourselves to reclaim our desk space from the paper and to improve standards.
So this week’s scheduled mountains to climb included TMS and implementing the MAR’s in two more of our adult day programs. Tackling TMS would mean I would spend an entire day working side-by-side with my husband, our Director of Training, and all his paper calendars and day planners of training dates. Yikes! While a glass of wine was much needed after that day, I am happy to report Jason is well on his way to owning the TMS system. Getting him to toss the day planner…now that is another challenge for another year perhaps.
Today we also can kiss goodbye our paper MAR’s at two more of our day programs, thanks to our amazing lead nurse, Sue B, and the Program Directors, Lisa and Theresa. It wasn’t easy and there was a bit of anxiety but I am so happy to report that at the end of the day today medications were passed in our three adult behavior modification day programs with ease.
It just seems right to with this first blog thank the amazing team at IO who are such a joy to work with on this project we call Therap. From our fearless leader, Dennis, to the Direct Support Staff in our 16 facilities now using Therap, you all make this huge undertaking a pleasure for me and so much darn fun!
I <3 Team IO!