I just want to go on record and say that when Therap released the Security Profiles last summer I was not a fan. How could Therap do such a thing? Didn’t they know I liked the user privileges just the way they were? Anyway, to make a long story short after a few weeks of bemoaning the changes I began to see the potential of the new security profiles. What I realized is that in every agency there are staff who have several different roles in that agency. Whether it is balancing quality assurance and data entry or supervisory and program administrator, staff get pulled in different directions. This is where the security profiles come in to help. You can create up to three separate profiles each with a different caseload and super role. This gives staff the flexibility to see only the data they want to see for a specific role they have within their agency.
So let me share some of the examples of how a few of the agencies in Kansas have used the Security Profile. In one agency they wanted staff to be able to see T-Logs between departments with out having to have staff see all the T-logs for the entire agency. So they set the staff’s main profile as their home department (residential) and the second profile with the individuals they work with from the other departments (day services). This way staff can manage what data they are seeing when they access Therap. Making for more efficient use of time in the system.
Another agency had a very large day program and wanted staff to be able to access data only for individuals in their smaller work groups, yet also wanted staff to have access to the larger group too. So the main profile was set up with the smaller work group while their secondary profile showed all the individuals in the day program. This again gave the staff the flexibility to manage their time inside of Therap.
I have also noticed that most Quality Assurance staff usually have a caseload of individuals that the manage. Their super roles are set up with their primary profile as “QA” with oversight for all the individuals in the agency, while the secondary profile has the case management super role with only the individuals they provide case management for.
Finally, the last example is an agency has a committee with staff of various roles who review GERs for quality. So, that agency gave the committee members a profile so that they can review GERs even though their usual super role would prevent them from seeing them.
So, count me as a convert! I have drank the Kool-Aid and fallen in love with Security Profiles. They give agencies the ability to be flexible with what data staff are seeing when using Therap. This allows staff to be more efficient when in the system so they can spend more time working with the individuals they serve. So, ask your self this, “How has your agency used the Security Profiles, and does it allow staff to be more efficient in the system?” Also, I would love for you to share how your agency has used Security Profiles.
And now… Windmills