Reports and Gathering Data

In my last blog, I mention Therap as a “Time Saver”. This month I was the fortunate recipient of an AUDIT (cue music..dun,dun,dun). Yes, the ever dreaded word.

This Audit covered a time frame of 6 months regarding attendance v/s billing in our Vocational Program. At first I thought, yeah, we capture all this information in the Attendance module and our billing department using the attendance report to dump into their billing Excel spreadsheet. All I had to do was pull those reports. A snap!
Then reality hit, we had only been using Therap Attendance for the last 3 months of this AUDIT timeframe. So, I started to think about where this information was currently being kept. The billing department informed me; those records were now in the storage shed, way across town! We hopped in the car and took off. Dug through the storage shed (ask Allison about stuff that comes out of our storage shed!!!) searching for the correct time frames on the boxes (please label your boxes correctly with dates and what’s in them!). Hauled the boxes back to the main office and started the process of pulling the correct information. Once this information was found, we hand calculated the attendance and cross reference with the billing. The time it took to gather information for the first 3 months of the time frame was 2 days. (Driving, thinking, sorting, cursing, disinfecting, coffee)

The process to gather information for the last 3 months for the AUDIT was far less painful. I sat in billing and pulled the saved reports in Therap and attached to the billing and WALA, we were done. This process took approx. 30 minutes and another 30 minutes to package the material into a pretty presentation!!

This whole ordeal “solidified” my belief that Therap is a “Time Saver” and a saver of stress everywhere! So, if you are thinking about adding more modules, don’t be me and stating “I wish we would have added that module a long time ago”!

By |2016-11-03T10:15:40+00:00June 14th, 2012|Categories: Susie Walton's Posts|Tags: , , , |1 Comment

Out with the old, in with the Therap!

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Making room.

Who said that spring was the only time for spring cleaning?  After one year with Therap, we decided to start cleaning up all the paper.  It took months to file and box paper documents but BOY did we make space! We were actually able to make an office out of a room that was previously used for files!

This is one of the major benefits of Therap…paper production is extremely limited.  We have saved time, money on supplies, and trees! 

5 reasons to get, buy, join,  Love Therap!

  1. Place for everthing and everthing in its place (Storage): Since Therap is internet based, you can tell your Office Manager to stop ordering file cabinets.  Printing and paper documentation is significantly reduced.  Now you have the space to make that office gym!
  2. Who moved my documents out the book? (Organized):  Therap does the work for you.  Your documents are organized and convenient, making a better data trail.  Instead of spending time asking “what happened to that ISP that was in the book.”  All documents are nicely arranged and computer generated.  No more trying to translate illegible and incomplete documents.
  3. Quality Time:  More focus on care, less focus on books.  Since documentation is readily available, reviewers can audit records at any time and spend more time with the individual being supported instead of books.  Less time with paper=more time for people (who would of thunk it or who would of THERAP it). 
  4. Security: Paper documents could have been accessible to all BUT with Therap access is privileged and assigned.  Only authorized users have access. 
  5. YOU BECOME SUPERMAN: Able to monitor all locations in a single bound (I mean a single click).  Providers of multiple locations would normally have to travel site to site to read records.  With Therap: Coordinators, Nurses, House Managers, Directors and the like can view ALL information for ALL locations at the same time from ONE location.  This allows for better prioritizing based on needs essentially being more efficient.

Average savings in time spent with paperwork…

I polled several of our locations on how long it takes staff to utilize Therap to do their daily charting versus the time it used to take staff to do their charting on paper. The polls included staff from charting on 26 differing individuals, including both group homes and apartment settings. The charting includes a regular day utilizing T-Logs and ISP Data. Following are the results from my polls. All figures are approximate.

Based on 64 individuals in the agency.

The average time to do charting per individual in the agency on Therap is 4.13 minutes. The average time utilizing paper charting was 5.99 minutes.

The total time staff spend each day charting on Therap is 4.41 hours.

The total time staff would spend using paper each day is 6.39 hours. This leaves staff a total of almost 2 hours agency wide to spend in direct care each day with the individuals.

Based on an average salary of $10, this would save the agency $19.84 per day on staff doing paperwork. This totals to $138.88 per week, and $7,221.76 for the year saved on paperwork, and directed towards working with the people!

Obviously the choice is clear…USE THERAP!!!

Stay tuned – Coming next:  Saving Paper!

By |2010-09-17T18:21:03+00:00September 17th, 2010|Categories: Tony Puckett's Posts|Tags: |3 Comments
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