Scheduling/Electronic Visit Verification (EVV)

/Scheduling/Electronic Visit Verification (EVV)
Scheduling/Electronic Visit Verification (EVV) 2018-06-07T09:14:32+00:00

Therap’s Scheduling/Electronic Visit Verification (EVV) module has been designed to meet the needs of states and providers who need to build staff schedules (especially for in-home and community based services), track staff hours, monitor individual service allocation and meet the upcoming federal EVV requirements.

Call us to discuss how Therap’s Scheduling/ Electronic Visit Verification module will meet the standards of the 21st Century Cures Act.

Scheduling

Schedules can be built using a drag and drop calendar allowing the scheduler to get a view of multiple staff and multiple individuals in an intuitive and clean user interface. The schedule is based on Service Authorizations and can track how many hours are being scheduled per day or week based on the service or the staff.

Staff View

  • Calendar based schedule building
  • Individual or Program based schedules
  • Service and limits are coordinated with Service Authorizations
  • Locations can be geolocated and mapped
  • Views for scheduler, staff, individuals
  • Monthly, weekly, or daily view options
  • Copy entire schedules (or parts) to a new day/week/month

Individual View

Staff can see their own schedule and know where they should be working, who they should be working with, and what service they are providing. This includes the ability to geo-locate the service location and display it on a map.

Self Advocates and their families can also view their schedule and know who will be coming to work with them.

Reports

  • Identify over and under scheduling
  • Staff working over or under scheduled hours
  • Over or under utilization of authorizations
  • Services not being provided at the required locations

Electronic Visit Verification (EVV)

Staff are able to check in quickly for their scheduled services using Therap’s Scheduling module in Android/ iOS platforms. One click will time and date stamp the entry and record the staff’s location. At the end of the service another tap will record a second time and location stamp.

  • Primary check-in/out via Therap mobile app (iOS and Android) – includes GPS location
  • Check-in/out optional in the regular Therap web application
  • Designed to meet CMS rules

Mobile View

EVV Compliance

Section 12006 EVV Requirement Therap Features
Verify Type of service performed Service Authorizations allow tracking utilization of authorized services
Verify Individual receiving services Authorized services are attached to specific individuals
Verify Date of service Actions performed are automatically given an electronic date and time stamp
Verify Location of service delivery Built in GPS location tracking to track where services are being provided
Verify Individual providing services Capture of electronic signatures of staff providing service
Verify Time the service begins and ends Check in/out features allow for recording service begin and end times

Call us to discuss how Therap’s Scheduling/ Electronic Visit Verification module will meet the standards of the 21st Century Cures Act.